A letter you can copy
What to do:
- Copy and paste the text below into an email or document.
- Replace any text [in brackets] with your own information
- Include details {in curly brackets} if they are relevant, or remove them if they are not.
- Send the email to your landlord, or print out the document and send it by post.
- If you are sending by post, keep a copy for yourself and a record of the date that the message was sent.
For most letters, we recommend asking for a response within two weeks, but in the case of fire safety, time is of the essence and we have suggested a period of seven days at the most.
[Your address]
[Today’s date]
[Name of your contact or landlord]
[Your landlord’s address]
[Your rent/tenant ID number]
{REF: any reference number you were given when previously raising this subject}
Dear [your landlord’s name],
I am a tenant of [name of your block or building] and I am {again} writing to inform you about a breach in fire safety which I have identified.
[Details of the problem – you might use one or more of these examples:]
{I am concerned that there is no safe route in case of a fire}
{The fire escape route is blocked with [add the item/s here]}
{There are no fire escape route signs}
{The fire escape route signs are not obvious enough}
{Flammable substances are being stored in my block}
{There aren’t any fire extinguishers}
{The fire extinguishers have been broken/removed}
{Something else}
I would be grateful if you could pay a visit to the block and review the situation for yourself. I would be happy to meet you to point out the issue if it would be helpful.
Many thanks for attending to this matter. I look forward to receiving your reply as a matter of urgency, but by [date, a week in the future] at the latest.
Yours sincerely,
[sign your name]
[print your name]